Setups
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Invites, cake, entertainment, party bags and a budget — every step counted down to the big day.
Everything this setup adds to your household. Dates are worked out from your answers when you set it up.
Created as a project, with everything below inside it.
Set the date and venue
Task · Due 6 weeks before your party date
Lock in the date and decide home vs. hired venue first — popular venues and weekend slots book up weeks ahead.
Send invites and chase RSVPs for approximate number of guests guests
Task · Due 4 weeks before your party date
Send invites ~3–4 weeks ahead and keep this open as a running count — tick off replies as they come in so you always know your headcount.
Order the cake
Task · Due 2 weeks before your party date
Custom bakery cakes usually need a couple of weeks' notice; a supermarket cake can be ordered later.
Book entertainment or an activity
Task · Due 4 weeks before your party date
Entertainers, soft-play and activity slots get booked early — sort this alongside the venue.
Buy party bags, decorations and candles
Task · Due 1 week before your party date
Party bags, balloons, banners, plates and the right number of candles — buy a little spare in case of last-minute guests.
Welcome to your Birthday Party setup
Guidance
We've laid out the whole countdown — date & venue, invites and RSVPs, cake, entertainment, party bags, food, final numbers and thank-yous — every step dated back from the party. Nothing here is legally timed, so move dates and budgets to suit you, and reuse the setup next year. This note creates nothing.
Sign in to add this setup to your household — every task, project and cost dated to your own timeline in one tap.
Sign in to set upPlan the food and drinks
Task · Due 1 week before your party date
Plan the party food and drinks for your headcount. A quick check with guests' parents about any allergies is always worth doing.
Confirm final numbers
Task · Due 3 days before your party date
A few days before, confirm the final headcount with the venue or caterer and tally your party bags and food to match.
Send thank-you messages
Task · Due 3 days after your party date
A quick round of thank-yous to guests (and for any gifts) once the dust settles.
child's name (or "the birthday child")'s birthday party
Event · Starts On your party date
The big day itself.
Venue / activity hire
Cost · £150.00 · One-off · Payment 6 weeks before your party date
A one-off outgoing for the venue or activity — set it to £0 if you're hosting at home; adjust to your quote.
Cake and food
Cost · £80.00 · One-off · Payment 1 week before your party date
A one-off outgoing covering the cake and party food; adjust to your headcount and menu.
Party bags and decorations
Cost · £40.00 · One-off · Payment 1 week before your party date
A one-off outgoing for party bags, decorations and candles; scale it to your guest count.